Registers, books, and financial information are documents containing information recorded in a chronological and systematic manner regarding commercial transactions, which are maintained for determining the amount of tax liabilities of Non-Profit Organizations and Public Entities.
Financial and accounting data and information are stored by Non-Profit Organizations and Public Entities for at least 5 years, starting from the end of the tax year to which the documents belong.
Non-Profit Organizations and Public Entities shall issue a tax invoice or tax coupon for every sale.
Every sale of goods or rights, as well as every performance of work or service that is part of the commercial activity, is subject to invoicing.
Invoices for the sale of items or the performance of works and services are tax invoices, which are included in the calculations of the tax liability.
The tax invoice contains the serial number and the personal identification number, the identification number of the Non-Profit Organization and Public Entity, the date and place of issuance, the names and addresses of the parties, the date of the sale or the performance of the work or service, their exact description, the full sale price and, if applicable, other applied increases or discounts, as well as the coded amounts, regardless of the method of invoice liquidation.
The seller issues a tax invoice and the buyer must request it at the time of the sale or the performance of the work or service. The tax invoice is prepared by the seller in no fewer than two copies, one of which is taken and kept by the buyer, while the other is kept and stored by the seller. Invoices are prepared with a progressive serial number.
The tax coupon is the document issued by means of fiscal devices or other electronic devices with a printing apparatus.
Non-Profit Organizations and Public Entities obliged to issue tax coupons shall simultaneously issue an invoice if the sale or service performed is for commercial use and, for this reason, the buyer is obliged to request the invoice.
All Non-Profit Organizations and Public Entities that sell goods or provide services in permanent premises or units open to the public must install fiscal devices and issue tax coupons for every transaction.
A tax coupon, unaccompanied by an invoice, is not recognized as a supporting document for expenses for a buyer who exercises a commercial activity.
Non-Profit Organizations and Public Entities that carry out the turnover of goods and services, for which payments are not made through the bank, are obliged to install and use the fiscal system, through the use of fiscal devices, for the registration of cash payments and for the mandatory issuance of the tax coupon.
Non-Profit Organizations and Public Entities that hold, trade, use, or transport goods must have the necessary tax documents proving ownership or control over these goods upon the request of Tax Administration officials.
Source: General Directorate of Taxes.