Registration
Registration of NGOs and similar organizations
Nonprofit organizations register with the tax administration after first completing their registration in accordance with the relevant legislation (establishment, court registration, special licenses if required).
Registration is done online through the “Application for the registration of a taxable entity”On the e-albania portal, the completed application and the relevant documentation will be sent electronically to the electronic tax system designated for the respective DRT, which will review the registration application and, as appropriate, issue a refusal or approval of the application.
The documentation to be submitted for registration with the Tax Administration, in accordance with Instruction No. 24 dated September 2, 2008 “On Tax Procedures in the Republic of Albania,” is as follows:
- The Court Decision, the Statute, and the notarized Act of Establishment;
- A photocopy of the ID Card or Passport of the administrator or legal representative;
- Authorization for the person assigned to perform the registration (if done via authorization);
- Data regarding the ownership of the headquarters (lease agreement or ownership title);
- The completed registration form.
The respective Regional Tax Directorate, after verifying the submitted data, approves the registration within 2 business days and generates the corresponding NIPT, issuing the registration certificate. The registration certificate is sent to the individual immediately to their e-albania electronic account or by any other legal means of communication with the taxpayer.
Upon receiving the NIPT certificate (Unique Identification Number), the entity is also provided with a password to be used for online declarations.
In cases where it is determined that a taxpayer is operating without registering with the tax authorities, he is penalized by the tax administration in accordance with the provisions of Law No. 9920 of May 19, 2008 “On Tax Procedures in the Republic of Albania,” as amended.
Changes in Registration
Changes executed via Court Decision include:
- Registered office address (Headquarters);
- Leadership (Board/Administrator);
- Entity Name;
- Legal Form.
The changes made by the Tax Administration are:
- Reflecting the changes made via Court Decision;
- Opening/closing secondary addresses and issuing the respective certificates;
- Modifying tax responsibilities (adding/removing).
All of the above changes are carried out online on the e-Albania portal through the “Notice of changes to registration“The relevant regional tax directorate, after verifying the submitted data, approves or rejects the registration within two business days.
When a taxpayer fails to update their information within 15 days of any change in address, administrator, type of activity, etc., they are penalized by the tax administration in accordance with the provisions of Law No. 9920 of May 19, 2008 “On Tax Procedures in the Republic of Albania.”
Registration of Public Entities (Central and local, as well as project implementation units)
Public Entities are registered with the tax administration after a decision on their creation has been made, in accordance with the relevant legislation.
The documentation submitted for registration with the Tax Administration, in accordance with Instruction No. 24 dated September 2, 2008 “On Tax Procedures in the Republic of Albania,” is:
- Written request;
- Legal basis of establishment;
- Appointment document of the administrator or legal representative, along with a photocopy of their ID Card or Passport;
- Authorization for the person assigned to perform the registration;
- The completed registration form.
- Data regarding the ownership of the headquarters (lease agreement or ownership title);
- Upon receiving the NIPT certificate (Unique Identification Number), the entity is also provided with a password to be used for online declarations.
Changes in Registration
Changes executed via decisions or sub-legal acts include:
- Registered office address (Headquarters);
- Leadership (Board/Administrator);
- Entity Name;
The changes made AT are:
- Reflecting the changes made via the aforementioned decisions;
- Opening/closing secondary addresses and issuing the respective certificates;
- Suspension/Reactivation of Activity
- Modifying tax responsibilities (adding/removing).
When a taxpayer fails to update information in the event of a change of address, administrator, type of activity, etc., they are penalized by the Tax Administration in accordance with the provisions of Law No. 9920 of May 19, 2008 “On Tax Procedures in the Republic of Albania,” as amended.
Switching to passive status and reactivation
Transition to passive status and reactivation for NPOs
The transition to passive status for NPOs is done at the request of the entity or by the Tax Administration when legal conditions are met. At
- At the request of the data subject—when the latter decides to discontinue processing for a period of more than 12 months or indefinitely.
- By the Tax Administration, in the event that the entity submits declarations with no activity (zero) or when it does not declare for a period of more than 12 consecutive months.
- For the entire period the entity remains in “Passive” status, it is not required to file tax returns (return generation is automatically suspended).
Reactivation of the taxpayer occurs in cases when:
- It is requested by the taxpayer for reasons of restarting the activity.
- The entity is found working by the field structures of the Tax Administration.
- In cases where the taxpayer carries on activity even though they are in “Passive” status, they are penalized by the Tax Administration in accordance with the provisions of Law No. 9920, dated May 19, 2008, “On Tax Procedures in the Republic of Albania.”
Transition to passive status and reactivation of Public Entities
The transition to passive status of Public Entities is done at the request of the entity or by the Tax Administration when legal conditions are met.
- At the request of the entity – when the latter decides to interrupt the activity for a period of more than 12 months or indefinitely.
- By the Tax Administration – in the event that the entity submits declarations with no activity (zero) or when it does not declare for a period of more than 12 consecutive months.
- For the entire period that the entity is in "Passive" status, it has no obligation to submit tax declarations (the generation of declarations is interrupted automatically).
Reactivation of the taxpayer occurs in cases when it is requested by the taxpayer for reasons of restarting the activity.
Deregistration
De-registration of Non-Profit Organizations
To de-register an NPO, the following steps are followed:
- The taxpayer applies to the Court to initiate the de-registration procedure.
- Upon receiving notification from the court, the Tax Administration verifies the taxpayer's compliance with his legal obligations (declarations and payments).
- The Tax Administration notifies the Court of the above (confirms or disputes the deregistration).
In case of an objection by the Tax Administration, the Court does not proceed with the de-registration of the entity until all outstanding liabilities are settled.
Upon confirmation by the Tax Administration, the Court proceeds with the entity's deregistration, and its decision is used by the Tax Administration to finalize the deregistration in the Tax System.
The date of deregistration from the Tax System is the date set forth in the Court's decision.
De-registration of Public Entities
To de-register a Public Entity, the following steps are followed:
- Upon receiving the decision or sub-legal act for the closure of a Public Entity, its representative submits the decision to the tax authorities.
- The Tax Administration verifies the taxpayer's status regarding compliance with legal obligations (returns and payments).
- The Tax Administration confirms or opposes the de-registration depending on the fulfillment of these legal obligations.
In case of objection, the Tax Administration will not proceed with the entity's deregistration until the tax obligations are settled.
In the event of confirmation, the Tax Administration proceeds with deregistering the entity from the Tax System.
The deregistration date from the Tax System is the date the decision is received.
Source: General Directorate of Taxes.