- Every year, the taxpayer electronically submits the income tax return and the balance sheet, along with the financial statements and their schedules.
- The main financial statements (balance sheet, income statement, statement of changes in equity or cash flow statement, notes to the financial statements, and long-term assets) are submitted as a scanned, signed PDF and in Excel format.
- In accordance with Article 60 of Law No. 9920/2008, the following additional documents are attached: the lease agreement or proof of ownership, the analytical inventory statement, the inventory of transport vehicles, and the statement of long-term assets.
- The specific deadlines (March 31 for the income tax return, July 31 for the financial statements at the QKB) change each year according to the fiscal calendar, so they must be verified for the relevant fiscal year.
Every year, after the fiscal year ends, taxpayers must file the profit tax return and, together with it, the accounting balance sheet with the financial statements and the relevant annexes. The DPT notice for the 2018 fiscal year detailed the structure of this dossier, which essentially remains the same today, with deadlines changed each year.
In our daily work, we often see businesses that leave preparing the financial statements until the last days before the deadline, unaware that the filing requires several additional documents beyond the statements themselves, and that some of these must be in specific formats—scanned and signed PDF or Excel.
Read also: Financial statements and the submission deadline.
The financial statements that are submitted
Main mirror structure
The taxpayer electronically submits the balance sheet (assets, liabilities, and equity), the income statement, the statement of changes in equity, or the statement of cash flows, the annex with explanatory notes, and the report of the company's authorized expert, when the latter is required under Article 41 of Law No. 10091, dated March 5, 2009, “On Legal Audit, the Organization of the Registered Public Accountant and Chartered Accountant Profession.”.
Additional documents, pursuant to Article 60
Based on Article 60 of Law No. 9920, dated 19.5.2008, “On Tax Procedures in the Republic of Albania,” electronically submit the lease agreement for the leased premises or the proof of ownership, the analytical record of the inventory of goods for sale as of December 31 of the fiscal year, inventory of owned transportation vehicles, and the statement of tangible long-term assets.
Submission format
Signed PDF and Excel
The main financial statements (the balance sheet, income statement, statement of changes in equity or cash flow, and statement of long-term assets) are submitted in both formats simultaneously: a scanned PDF and Excel. The PDF version must be signed and sealed by the company's administrator.
Documents only in PDF
The explanatory annex, the authorized expert's report, the lease agreement or proof of ownership, and the inventory of transport vehicles are submitted only as scanned PDF versions, without a parallel request for an Excel version. The inventory of goods for sale may be declared in the taxpayer's preferred format, provided that the declared format remains unchanged once submitted.
Every time there is a tax or financial change that affects your business, we notify you directly by email with a practical explanation.
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An incomplete document delays the entire file.
The delivery file consists of several parts in different formats, and forgetting one of the additional documents, such as the lease agreement or the vehicle inventory, can render the delivery incomplete, risking a fine for missing the deadline, just like failing to submit the reports themselves.
How we handle this with our clients
We prepare the required documentation along with the financial statements throughout the year, so that in the final months before the deadline only filing remains, not gathering documents at the last minute.
Frequently asked questions
What are the current deadlines?
The deadlines for filing income tax returns and for submitting financial statements to the QKB are updated every year. See the current deadlines at financial statements and the deadline for submission.
Does every business need all the mirrors?
Not necessarily. Some documents, such as the report of the authorized expert, are required only when the entity is subject to a statutory audit under Law No. 10091/2009. The exact contents of the file depend on the size and legal form of the business.
What happens if I submit only the PDF, without the Excel?
For the main reports, both the signed PDF and the Excel file are required. Submitting one without the other makes the package incomplete and may be considered a failure to deliver on time.
The structure of the annual submission file remains essentially the same each year, while the specific deadlines vary. For the current fiscal year, always verify the exact dates at financial statements and the deadline for submission.
