This page contains ready-made templates and forms for the employment relationship, from the individual employment contract to the notice of termination and the resignation letter. All are prepared by AlProfit Consult based on the text of the Labor Code and are updated whenever the law changes. The fields in brackets are replaced with your data, while the legal references remain unchanged.
This page provides the full text of each document, indicates when they are used, and shows which common errors render them invalid.
Read also: Employment Contract: The Complete Guide
A model is a starting point, not a solution. It saves time, but it does not replace the evaluation of the specific case.
| Document | When used | Article |
|---|---|---|
| Individual contract | Before the first day of work | 21 |
| Additional Act | Whenever the salary, schedule, or position changes | twenty-one and twenty-three |
| Written remark | At the first documented violation | March 21, letter h |
| Notice of meeting | At least 72 hours before the meeting | 144/1 |
| Meeting minutes | On the day of the meeting | 144/2 |
| Notice of Termination | 48 hours to one week after the meeting | 144/3 and 143 |
| Resignation letter | When the termination comes from the employer | 143 |
The notice is given before the meeting notice. The meeting is held before the decision. The decision is made before the termination date. When a step is skipped, the compensation is two months' salary under Article 144, paragraph 5.
Read also: Ending the relationship, procedure and deadlines
The full contract is lengthy, so here is the outline with the twelve elements of Article 21, paragraph 3. The order has no legal significance, but this is the one we use.
Individual Employment Contract
Entered into today on [date], in [city], betweenEmployers [company name], NIPT [number], with its registered office at [address], represented by [name], in his capacity as administrator, and
Employees [first name and last name], with personal number [number], residing at [address].1. Place of work. The work is carried out at [unit address]. When the work is carried out at multiple locations, they are all noted.
2. Position and job description. [Position]. The main duties are [short list].
3. Start date of employment. [date], the same as the date of declaration to the tax authorities.
4. Duration. Indeterminate-term contract. When it is for a fixed term, the end date and the objective reason are specified.
5. Trial period. The first three months of employment. The notice period during the probationary period is five days.
6. Normal weekly time. [hours] hours per week, [hours] hours per day, from Monday to [day].
7. Salary. Gross base salary [amount] LEK per month. Overtime, night work, weekly rest, and public holidays are paid in accordance with the Labor Code.
8. Payment date. Payroll is paid through the [day] of the following month by bank transfer.
9. Paid leave. No fewer than 22 working days during the work year.
10. Notice period. According to Article 143 of the Labor Code, from two weeks to three months, depending on the duration of the employment relationship.
11. Collective contract. [Name of the collective bargaining agreement, if any, or a statement that no collective bargaining agreement is in effect.].
12. Disciplinary measures. The types and procedures are those provided for in the internal regulations attached to this contract.This contract is signed in two copies, one for each party.
Employer [signature] Employee [signature]
Read also: The twelve mandatory elements of the contract
This is the most forgotten and most requested document in the audit. It does not rewrite the contract, only the amendment.
Additional Act No. [number]
Individual Employment Contract No. [number], dated [date]Today, on [date of signing], between the employer [company name], NIPT [number], and the employee [name], the following has been agreed:.
Article 1. Clause [number] of the contract, which provided [old text, for example a gross base salary of 75,000 LEK per month], is amended to read [new text, for example a gross base salary of 90,000 LEK per month].
Article 2. This change applies as of [effective date].
Article 3. All other terms of the contract remain unchanged.Signed in duplicate, one for each party.
Employer [signature] Employee [signature]
Caution: The date of signature and the effective date are recorded separately. It is entirely legal for an act to be signed on March 12 and to take effect on March 1. It is not legal to list March 1 as the date of signature when the signing actually occurred later.
Read also: Contract amendment and supplementary act
The notice is the first documented step. Without it, the subsequent departure appears sudden and is disputed.
[City], [date]
From [company name], with its registered office at [address]
To Mr. or Ms. [first name and last name], [position]Written Comment
Based on the action of [date], specifically [a brief and precise description of the violation], and in accordance with [section of the internal regulations or employment contract], this written warning is issued to you.
You are required to [take the required corrective action] within [deadline]. Repeating the same behavior may result in more severe disciplinary action, up to termination of your employment in accordance with the procedure of Article 144 of the Labor Code.
Employer [name and signature]
I received notice today on [date], at [time]. Employer [signature]
It's the same document with two changes. At the top it reads FINAL WARNING, and in the body the previous remarks are explicitly mentioned with their dates.
Keep in mind Article 203. Disciplinary action is time-barred one year from the date of written notification. A two-year-old warning no longer counts as a record.
This is the document that initiates the Article 144 procedure. The 72-hour period begins upon receipt, so the receipt signature is part of the document.
No. [number] Prot. [City], on [date]
Notice of Meeting
For the possible termination of the employment contractTo Mr. or Ms. [first name and last name], [position]
In accordance with Article 144 of the Labor Code, you are summoned to a meeting to be held on [date], at [time], at [location], no less than 72 hours after receipt of this notice.
The purpose of the meeting is to present to you the reasons for the decision under consideration, specifically [the reason related to ability, behavior, or operational requirements], and to give you the opportunity to comment on them.
You have the right to present your explanations orally or in writing.
Employer [name and signature]
I received notice today on [date], at [time]. Employer [signature]
Caution: Do not write that failing to appear at a meeting will be considered acceptance of the contract's termination. This sentence circulates in many templates and is not accurate. Failure to appear is not acceptance. The employer simply proceeds with the procedure, demonstrating that they have provided an opportunity for a hearing.
Article 144, paragraph 5(1), places the burden of proof on the employer. The minutes are the evidence.
[City], [date]
Minutes of the Meeting with the Employer
Based on Article 144 of the Labor CodeToday, on [date], in [place], a meeting was held with the employee Mr. or Ms. [name], in accordance with meeting notice No. [number], dated [date].
The meeting started at [time] and ended at [time].
Present: [names and title of each].The reasons presented by the employer
[Specific description, with reference to previous remarks and their dates].Employee explanations
[Written as spoken. If the employee does not speak, this is noted.].Conclusion
The employer will notify the decision in writing within a period of 48 hours to one week from today.Employer [signature] Employee [signature]
When the employee refuses to sign, this is recorded in the minutes and attested by two witnesses.
Read also: Internal Regulations and Disciplinary Measures
This is the decision. It is issued in writing within 48 hours to one week after the meeting and contains the reasons.
[City], [date]
NOTICE OF TERMINATION OF EMPLOYMENT CONTRACT
To Mr. or Ms. [first name and last name], [position]
Following the meeting held on [date], we inform you that the employment contract entered into on [contract date] is being terminated by the employer.
The reason for the solution is [the specific reason related to the company's capabilities, behavior, or operational requirements].
In accordance with Article 143 of the Labor Code, the notice period is [two weeks, one month, two months, or three months], and the employment relationship ends on [date].
During the notice period, you are entitled to at least 20 hours of paid leave per week to look for a new job.
Final payments, including accrued but unpaid leave and the longevity award when it becomes due, are made through [date].
Employer [name and signature]
I received notice today on [date], at [time]. Employer [signature]
Notice: The notification period does not begin on the date of the meeting but on the date this notice is received, and it runs until the end of the week or the end of the month, as provided in Article 143, paragraph 3. The end date is calculated after this extension, not before it.
Read also: Notice periods by years of service
When the termination comes from the employer, the notice period under Section 143 applies equally to them.
From [first name and last name]
For [company name]
Address [address]
[City], [date]Letter of resignation
I, the undersigned [first name and last name], with personal number [number], employee of the company [name] in the position of [position], hereby notify that I am terminating the employment contract pursuant to Article 143 of the Labor Code.
By observing the notice period of [two weeks, one month, two months, or three months], the last day of employment will be [date].
I declare that I will fulfill my obligations by that date and will return the work tools that have been made available to me.
Thank you for your cooperation.
[Signature]
Received from the employer on [date], at [time]. [Signature]
These two registers are among the first documents the inspector requests.
Employers' Registry
[Company name], NIPT [number], updated on [date]
Columns: serial number, first name and last name, personal number, position, start date, contract type, weekly schedule, end date, notes.
Annual Leave Form
Employee [name], year [year]
Columns: requested period, requested days, approval date, days taken, days remaining out of 22, employee signature.
The record is closed at the end of the year, and any unused days are carried over or paid out in accordance with annual leave rules.
Read also: Employee file and mandatory records
They are accurate as a structure and as a legal reference, but every case has its own circumstances. The reason for termination, in particular, is always stated according to the specific case.
No. Article 144, paragraph 1, requires written notice at least 72 hours before the meeting.
The refusal is recorded in writing and attested by two people present. The procedure does not stop.
From 48 hours up to one week, according to Article 144, paragraph 3.
Yes. Article 144, paragraph 3, requires that the reasons be specified, related to the employee's ability, conduct, or the company's operational requirements.
Yes. Article 143 applies to both parties, with the same deadlines based on the duration of the relationship.
The signed originals are kept as is. Electronic copies are used for quick retrieval during an audit.
How often does the Labor Code change? The latest amendment, Law No. 91/2024, affected annual leave, and many templates still use the old four-week wording.
